POSITION : Accounting Assistant
DEPARTMENT : Accounting
REPORTS TO : Accounting Leader
JOB SUMMARY : This individual is responsible for the accounts receivable process and assisting the Accounting Department.
EDUCATION AND EXPERIENCE:
1. High school diploma with some college preferred.
2. Fluency in English.
3. Two years of experience in business office environment.
4. QuickBooks knowledge preferred.
5. Efficient knowledge Microsoft Office and Windows based applications.
ESSENTIAL SKILLS AND ABILITIES:
1. Knowledge of modern business administration and business office procedures and
methods and their applications.
2. Ability to pass drug test.
3. Ability to work under pressure; meet inflexible deadlines; set priorities; deal
diplomatically with difficult individuals; ability to manage multiple programs; and
adherence to the highest ethical standards essential.
4. Excellent verbal and written communication
5. Team-orientation.
6. Strong organization with attention to detail.
RESPONSIBILITIES:
Any and all duties assigned by management with an emphasis on the following:
1. Open, sort, date stamp and distribute mail daily.
2. Review vendor statements received to ensure account standing per the vendor matches
QuickBooks.
3. Pay all bills via phone, fax, or email if by credit card or mail checks.
4. After invoices/bills have been paid file invoices/bills in the accounts payable file drawers
according to company.
5. Complete purchase order request for any office supply order prior to placing the order.
Place orders for each office and if anything needs to be picked up from Sam’s send email
and print information for Driver/Assistant to pick up.
6. Review clinic daily work for accuracy.
7. Review cash & check deposits received and enter into bank log book.
8. Make daily bank deposits and request change orders from the bank as needed.
9. Compare bank deposit receipt with log book to ensure accuracy.
10. Update the Accounts Payable Protocol list with new vendor information as needed.
11. Assist with filing paid invoices and credit card receipts.
12. Reconcile credit card statements.
13. Calculate monthly sales tax due and submit online.
14. Order and pick up lunch for meetings as requested.
15. Assist with keeping breakroom clean by wiping counters and tables.
16. Provide items to be sent to leaders in the weekly Current Events email.
17. Coordinate event planning as needed.
18. Coordinate travel arrangements as needed.
19. Run errands as needed.
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